How much does a Make.com or Zapier automation cost?

The cost depends on the complexity of the workflow. Simple automations (1 scenario, 2 apps) start from €30–140. More complex systems with multiple scenarios, API connections or DACH-specific tools like Lexoffice or Bexio typically range from €200–600. For larger projects we create a custom quote after a free initial consultation.

How long does it take to build a Zapier or Make.com automation?

Simple automations are ready within 3–5 days. More complex projects with multiple apps and custom logic take 5–7 days. For larger systems we agree on the exact timeline during the initial consultation.

Which tools and apps can be automated?

With Make.com, Zapier and N8N over 2,000 apps can be connected — including Gmail, Slack, HubSpot, Airtable, Google Sheets, Trello, Jira, Notion and many more. We have specialist expertise with DACH-specific tools including Lexoffice, Bexio, sevDesk and Personio.

Do I need technical knowledge to use an automation?

No. We build the automation completely for you and deliver clear documentation with every project. After handover you can monitor the automation yourself — no coding knowledge required.

What is the difference between Make.com, Zapier and N8N?

Zapier is the easiest to use and ideal for straightforward workflows. Make.com offers more flexibility for complex multi-step scenarios with advanced logic. N8N is open-source and particularly suitable for privacy-conscious businesses as it can be self-hosted — meaning no data is sent to external servers. TK-Agency advises free of charge on which tool best fits your use case.

Are Zapier and Make.com automations GDPR compliant?

Yes. TK-Agency builds all automations with GDPR (DSGVO) compliance in mind. For particularly data-sensitive processes we recommend N8N with self-hosting, so no data is passed to external servers.

Do you offer ongoing support after an automation project is delivered?

Yes. TK-Agency offers monthly support packages where we monitor, optimise and adjust your automations as needed. Ideal for businesses that want to ensure their workflows always run reliably.

Can Jira, Trello or Confluence also be automated?

Yes — this is one of TK-Agency's core competencies. As an experienced IT Project Manager, Theo not only sets up your Atlassian workspace but also automates recurring tasks within it — for example automatic card updates, status notifications or reporting.

How do I get started if I am not sure what to automate?

Book TK-Agency's free 15-minute automation check. In this call we show you which processes in your business can be automated immediately, how much time you can reclaim each month and which tools are the best fit for your business.

Does TK-Agency only work with companies in Munich or across the whole DACH region?

TK-Agency is based in Munich but works with companies across Germany, Austria and Switzerland (DACH region). All projects are delivered remotely — consultations take place via video call.

Case Studies

zapier

Automating No-Show Invoicing with Zapier for Nail & Care Salon

Nail & Care, a Zurich-based nail salon, struggled with manual no-show invoicing that wasted staff time and lost revenue. By automating the process with Zapier, HubSpot, Slack, and Bexio, they reduced invoice creation time from 10 minutes to 30 seconds, ensuring every missed appointment is billed instantly.

100% of no-show fees invoiced Invoice creation time cut by 95%

2 Weeks

Zapier

Hubspot

Bexio

Slack

Client Overview

Nail salon in Zurich with 5 employees.

As appointments grew, staff struggled with last-minute cancellations and no-shows, often forgetting to issue invoices—leading to lost revenue and delayed payments.

Challenges

Manual invoicing took 5–10 minutes per no-show

Errors and forgotten invoices reduced revenue

Delayed follow-up hurt cash flow

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Our Solution

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We built a Zapier automation connecting HubSpot Forms, Slack, and Bexio.

With a quick “No-Show Report” form, staff log missed appointments, and within 30 seconds:

The manager gets a Slack notification Bexio generates a pre-filled invoice Clients receive immediate reminders

Business Impact Instant invoicing: invoices created in 30 seconds, error-free

Revenue protection: 100% of missed appointments now billed

Faster cash flow: payments come in 20% sooner

Staff freed for service: no more accounting tasks during peak hours

Conclusion

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This simple automation transformed a frustrating manual process into a hands-off, reliable system—boosting revenue and improving client management without extra staff effort.

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Automating No-Show Invoicing with Zapier for Nail & Care Salon

Client Overview

Challenges

Our Solution

Conclusion

Duration: